Small-Scale Event Budget Template: A Free Excel & Google Sheets Profit Calculator
11 August 2026
Most first-time budgets miss the same three things: payment fees, contingency, and the cost of the tickets you give away. This template handles all three.
What is in the sheet
- Fixed costs tab with common line items pre-filled.
- Ticket tiers with automatic weighted average price.
- Break-even attendance, calculated live.
- Profit at 60%, 80% and 100% capacity.
Download: Small event budget template (XLSX) — Excel and Google Sheets compatible. No email required.
How to price against it
Enter your fixed costs first, then move the ticket price until break-even lands at roughly 55–65% of capacity. Anything above that leaves you no room for a slow week.
Download: Small event budget template (XLSX) — Break-even, fee handling and profit view. Works in Excel and Google Sheets.
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